Note: Print a copy of this Help Guide to help you through setting up PayPal for use with either the Dues function or the Event Fees function.
Note: From time to time, PayPal updates or changes its account creation process. If you find that their process no longer matches this procedure, contact Member Manager and we will guide you through the process (as well as update our procedure for other clubs.).
To collect Dues and/or Event Fees for your organization via Member Manager, your organization must have a PayPal account for the money to be deposited into.
Having a PayPal account is free. For the PayPal account to accept credit card payments, it must be a PayPal Business Account and then it will accept any of the major credit cards (Visa, MasterCard, AmEx or Discover) automatically with no set-up. PayPal does charge a small transaction fee for each transaction but there are no setup or monthly fees with PayPal. PayPal charges $0.30 per transaction plus something like 1.9% – 2.9% for each transaction. For instance, if an Event Fee or your organization Dues were $100 and the fee was 2.9%, PayPal would deposit $96.80 ($100 minus $0.30 minus $100 * 2.9% which equals $100 – $0.30 – $2.90) into your PayPal account for each payment. Member Manager does not receive any percentage of any payment using the Dues and Fees feature except the $20 yearly Dues & Fees Feature activation fee.
PayPal is safe. It is owned by eBay and was created to handle payments from bidders to sellers in the eBay system but is used by many, many online businesses outside eBay. It is the most used payment system on the internet and processes payments for billions of dollars a year. Since it will only process payments from your members into your organization, it will be very safe for your organization and its members to use.
PayPal accounts are identified by an email address associated with the PayPal account (the email address that is to receive emails whenever payments are made to the PayPal account). All Member Manager needs in order to direct Dues and Fees payments to your organization is that email address. Everything else is handled by PayPal so nothing is in Member Manager about your payments and your account very secure.
You must create your PayPal Business Account before going to Features & Payment in Member Manager and activating the Dues and Fees Feature.
Before creating your PayPal Account you need to gather the following information:
Setting up PayPal for Member Manager is a five step process
Step by step Instructions
Note: Try to put in “Organization Treasurer” information and an “Organization Treasurer” email address instead of “personal” information. It makes it much easier when your organization switches Treasur ers. If you are already a PayPal member, it is best to not use that account. It is best to have an organization email address to use with the PayPal Business Account (i.e. firstname.lastname@example.org). If you do not have an organization email address, see Domain Registration in the Help Guide. .
Step 1: Creating the account is easy and the following instructions are designed to help you create the account if you need help.
Your account is now created.
Step 2: Now you will receive emails and will have to go through a PayPal confirmation process. Just do what the email says to do.
Step 3: Now you need to associate your organization’s bank or checking account with your PayPal account so that periodically you can move money from the PayPal account into your organization bank or checking account.
Your PayPal account is now all set.
Step 4: Go to Features and Payments in your Member Manager site and enter your PayPal UserID (email address) into the PayPal field.
Your PayPal account is now set up. Click on Dues to go back to the “Getting Started” tutorial for Dues or click on Event Fees to go back to the “Getting Started” tutorial for Event Fees.