To send an email to members, select the Email Members
function from the menu. A blank email will open up with your email
address automatically set into the From: field.
Your email address is also automatically set into the CC:
field to give you a copy of the email sent. If you use the CC:
button to select names, remember to re-add your email address to ensure you receive a copy.
Note that (in the line above the To button) you can select to send the email to "All Members" of your organization. If your organization is large, this may not be appreciated and considered by your fellow members as spam.
Note also that sending an email to large number of
recipients may cause the email to be treated as a Spam email by some email transporters and/or Spam filters. Under the File Attachment line, you have two radio buttons:
Specifying a number
causes Member Manager to break the email up into several emails with
the specified number of addresses in each email, including the Cc: and Bcc:
- Sending one email containing all the addressees
- Entering the maximum number of addresses you want
for each email. This is the default and 10 is the suggested value but it can be changed to any value (1, 5, 25, etc.).
If you get non-deliveries, you might set the value to 1 (where one email is sent to each addressee) and see if that helps.
Cc: or Bcc: (blind copy) buttons to
select the members from the Select Member(s) list.
You can also send the email to an entire group by using Select
by Group . As you select groups, the
corresponding member names are checked in the Select Member(s) List.
Selecting Select All or Clear
All will set or clear all the check marks. If your organization is larger than 200 members, you will want to click on the +200 button to get the second 200 and so forth. You can both add groups and also check individual names.
When the Select Member(s)
list is correct, click on the OK button below the
selection tables to return to the Email body where the To:,
Cc: or Bcc: fields contain the selected members.
Next you type the subject for your email in
the Subject line, attach any attachments
you want to include. (Note: if the attachment you want to send is in a Member Manager Folder, that you download it (View and Save) to your computer desktop.)
Type the body of your email
in the Text Editor window. Note all the formatting options that are
available to you.
When you are all done, click on
the Send Email button.
Note: There is no place to type in email addresses. This is to prevent Member Manager (and your organization) of ever being used to send spam. A member can only email other members of the same organization. If you need to send emails to outsiders, you can forward to them your copy of the Email automatically sent to you.